TemplaCMS Pay gives you complete control of your staff, your payroll and all wage-related costs, including Auto Enrolment pensions. It ensures you pay staff on time and in full. The inbuilt roster manager facility simplifies for your field managers the painstaking activity of managing absence and holiday cover. This module reflects the realities of the cleaning industry in a way that off-the-shelf payroll software cannot do.


  • The payment of staff working across multiple sites, on different hours and rates, and accruing multi-site holiday is extremely difficult to manage, let alone create a consolidated payslip.
  • You have no way of monitoring, managing and analysing absence.
  • Time sheets that go out of date as soon as they’ve been issued because of the frequent changes to staffing levels resulting from staff turnover, as well as the starting, amending and termination of contracts. Your payroll department spend far too long keying in changes to timesheets.

how your business benefits

  • Your field management enjoy on-line, remote access to timesheets in real time. In other words if a new contract starts or pay details change after timesheets have been generated it doesn't matter, as the new pay data is already loaded to the system and visible to your field managers when they come to complete the hours worked. The software requires field management to explain hours or value variances before submitting timesheets for approval to line managers via the TemplaCMS Workflow system. Your payroll department has full access to review and investigate all variances during and at the end of the pay period, before the pay run takes place.
  • The software automatically calculates an employee's annual and accrued to-date holiday for each site they work at, allowing for planned holiday to be booked and reflected in timesheets, tracking over/under holiday balances, and enabling an automated balance payment or deduction on leaving.
  • A calendar function allows the specifics of educational staff structures to be loaded, e.g. non-working weeks, annualised pay, working or non-working bank holidays. The work of multi-site staff is consolidated onto one payslip.

how your business benefits