A Team Software Inc company


London – March 2019
Templa Stand

As well as demonstrating the full scope of its industry-leading software, Templa showcased three vital features of its integrated contract management system at London Excel last week: Employee Portal, Standard Time & Attendance Integration and Supplier e-trading interface.

Employee Portal is a two-way communication system between company and staff that allows staff to view payslips and P60s, see a noticeboard with both company-wide and individually targeted notices, view key company documentation, submit and receive authorisation for holiday requests, view their holiday calendar and view personal data with a facility to request amendments. Employee Portal is available standalone or fully integrated to TemplaCMS Pay, Workflow and Document Management.

Employee Portal Screen Shot Employee Portal Screen Shot

Standard Time & Attendance Integration links TemplaCMS with the full range of on-site T&A hardware technologies, from biometric and one-time-password devices, through to a mobile app or SIM and client phones. Data from the T&A system in the Cloud is delivered in real-time to the TemplaCMS timesheet environment, available to operations managers and payroll staff 24/7. Alerts are sent automatically, for example no-shows or late attendance. Reconciliation control is provided for managers between hours worked and contracted hours on the timesheet.

Supplier e-trading offers EDI (Electronic Data Interface) between a contractor’s and a janitorial supplier’s purchase order and sales invoicing systems - removing the need for extensive manual intervention in the key stages of order raising, approval, order capture, contractor invoicing and client recharging. Product budgets by site, as well as supplier prices, are all pre-loaded to TemplaCMS, eliminating the need to cross reference internal documents when ordering. A system generated purchase order is then auto-transferred to the supplier via EDI, where it creates a sales order. Delivery confirmation triggers a supplier invoice, which auto-transfers to the contractor’s system for automatic matching with the purchase order. Finally, a client invoice is automatically created for any rechargeable items.